GAIN AI builds AI-assisted fixed-asset inventories and building-contents documentation for small and mid-size local governments — fast enough to finish before your next audit, priced for a town budget, and documented well enough to hold up to FEMA.
Every local government is obligated to know, report, and document what it owns. Four forces make that a hard requirement, not a best practice — and a spreadsheet maintained by one stretched finance clerk does not satisfy any of them.
Governments have been required to capitalize and report all capital assets and infrastructure for over two decades. The obligation is old. Most small-town records have never caught up to it.
New capital-asset disclosure requirements hit FY2026 financial statements. A current, itemized inventory is the only practical way to produce them without an audit finding.
Governments spending $1M or more in federal awards face property-tracking standards on grant-bought assets. ARPA and infrastructure dollars put a lot of towns over that line.
Building contents and equipment are reimbursable after a declared disaster — but only what you can document. Once the building is gone, the records cannot be recreated.
Local governments face a widening infrastructure bill, a hard deadline on pandemic-relief spending, and finance teams thinner than they have been in years. It all runs through one chokepoint: knowing exactly what your government owns, where it sits, what condition it's in, and what it's worth.
Fixed-asset accounting and building-contents documentation are different work, with different drivers and different deliverables. A government that does one well often does the other badly. GAIN AI handles each on its own terms.
Rebuild and clean your capital-asset record so it survives the audit and produces the disclosures GASB now requires.
Photo-document what's inside every facility before a disaster, so an insurance or FEMA claim has real evidence behind it.
We do the heavy lifting. Your finance team gets a clean, defensible record without being pulled off the work that actually runs the government.
A short call to map your facilities and define what the documentation has to accomplish — audit, FEMA readiness, insurance, or all three. You get a fixed-fee quote before any work begins.
A structured, facility-by-facility capture session. Every asset is photographed and indexed: description, category, location, condition, and estimated value. AI does the speed; a person reviews the result.
You receive an itemized register as an import-ready CSV, photo-verified records, and a professional report organized by facility — typically within days, not months.
An import-ready CSV, reconciled to your categories and ready for your accounting system.
Every item photographed and linked to its record — description, location, and condition.
Condition ratings that support the GASB 34 modified approach and a credible capital plan.
Pre-loss photo evidence built to support FEMA Category E and insurance claims.
A clean, organized report by facility — ready to hand to your auditor, manager, or council.
A documented starting point you can update as assets are added, disposed, or relocated.
GAIN AI's founder, Erik Zimmer, spent years as a city manager. In Alpine, Texas, he took a bankrupt town under state and federal investigation and brought it back to more than $10M in reserves, a 43% debt reduction, and clean audits, across 95 staff and a $14M budget.
He has also carried a $670M sales-and-operations P&L as a corporate vice president. He knows what an auditor's management letter feels like, what a council wants to see, and why the asset record is almost always the weakest line on the books. That is the experience behind every engagement.
National inventory firms quote $15,000 and up for a fixed-asset program, and re-inventory only every few years. GAIN AI uses an AI-assisted workflow instead of a crew of scanners, so an engagement is scoped to fit a small or mid-size government.
Every engagement is scoped and priced before any work begins. Flat-rate, no hourly surprises, no hidden fees.
Engagements are invoice-based and built to fit municipal procurement and budget cycles. We are happy to work within an RFP or a sole-source process where required.
The lowest-risk way to see the work. We document one facility for one fixed fee, and you see the full deliverable before committing to the rest of the government.
A short call to scope your facilities, answer your questions, and tell you exactly what you will walk away with. No obligation.